24 ways to use Google Workspace for Education in 2022

If you are making use of Google Workspace for Education, then here are 24 ways to make the most of the Google services at your disposal. These tools can help to improve your data security, teaching efficiency, engagement across your year groups and students, and student collaboration.

If you're not yet using Google Workspace within your school or university, why not check out all the reasons why we believe you should be in our article, Why You Should Be Using Google Workspace for Education.

Teaching and Learning Tools

Originality Reporting

Educators and students can check for originality and authenticity with Google’s Originality Report feature. Using Google's search functions, the tool compares submitted work against web pages and books. If text is detected on other websites, Google for Education will flag it and provide a link to the original source. This way, you and your students can be sure that their work is completely original and properly cited.

Google Workspace for Education Originality Report example

Use Cases

1. Use plagiarism detection as a learning opportunity

Students can avoid plagiarism by running an originality report on their work up to three times before submitting it. This will identify any uncited content and give students the chance to correct their mistakes, providing your students confidence before they send their final submission.

Google Classroom automatically runs a report that only teaching staff can see. If a submission is resubmitted, this report will automatically run again and provide an updated result.

2. Scan for plagiarism

With Google's originality report feature, educators can check students' work for authenticity. By searching billions of web pages and books, educators can compare work and ensure that it is original. With unlimited access to originality reports, educators using Google Workspace can be confident in the work their students are submitting.

Google Meet

Google Meet is a powerful communication tool that can help you stay keep students and teachers connected. With live streaming and recording capabilities, and up to 250 participants, it's perfect for any event, meeting, or remote classroom. Plus, storage is automatically assigned to your corresponding Google Drive, so you'll never have to worry about losing important files.

Use Cases

3. Secure video meetings

With Google Meet, schools and universities can make the most of the same Enterprise-level security and built-in protection that Google uses to secure your information and safeguard your privacy.

4. Increase video call security

Google Workspace for Education includes multiple counter-abuse measures such as approval for external participants, meeting moderation controls, and the ability to nickname meetings for security against users re-joining previous meeting rooms.

5. Record lectures and lessons

With Google Workspace for Education, users have access to Google Drive storage for their domain meaning lectures and lessons automatically get stored safely and securely. You can then quickly share these saved lessons with anyone who needs to see them.

6. Record faculty meetings
7. Share missed lessons

Google Workspace for Education allows you to easily share lessons with entire class groups or individuals who may have missed a lesson.

8. Live stream meetings

You can now live stream directly from Google Workspace to up to 100,000 in-domain participants. You can provide a simple live stream link in an email or calendar invite.

9. Live school events

Google Workspace for Education is also here for those days of celebration! Make use of live streaming for those important days to allow students to relive their best moments with their family and friends.

Security & Administration Tools

Investigation Tools

You can make use of Google Workspace’s education security and admin tools to identify, triage, and take the appropriate actions on security and privacy issues within your domain.

Use Cases

10. Identify and remove abusive material

The Google Drive log within the investigation tool will aid you in identifying, tracking and isolating undesirable files and material within your storage domain.

11. Find files that have been shared accidentally

Mistakes happen and sometimes a file may be shared with the wrong class group or the wrong individual.

12. Email management

With Google Workspace for Educations Gmail integration, you’ll be able to identify and act on abusive emails within your domain. Your Gmail logs will allow you to:

13. Identify phishing and malware emails

The Gmail integration also allows you to quickly identify malicious emails.

14. Monitor malicious users

It’s not only content that you can monitor with Google Workspace’s investigation tools. You can also monitor your user log to help you with the following:

Security Health

With the security health page, you can see a comprehensive overview of the security status of your Google Workspace environment and receive recommendations for your security settings to ensure you are proactively protecting your domain.

Use Cases

15. Receive recommendations for at-risk areas
16. Stay up to date on security best practices

We recognise that not everyone is an expert in cyber security, and that’s why we’re advocates and partners with Google. Google Workspace for Education takes the brunt of the work off of your shoulders and teachers you best practices along the way.

17. Increase security for growing campuses

As user numbers grow and school-provided devices are used remotely, security becomes an ever-bigger problem. The Google Admin console will aid your IT administrators in keeping your users and devices secure.

Security Dashboard

Use the security dashboard to see all of your security reports in one place. By default you’ll see stats and data from the last 7 days, however, you can customise the reports to see data up to 6 months ago.

Use Cases

18. Monitor spam

See visual representation of malicious activities including:

19. External file sharing

Use the file exposure report from the security dashboard to see data and metrics for your environment:

20. Third-party applications

If you have the appropriate IT administrators or developers, you can make use of OAuth to integrate third-party applications and you can then monitor this activity.

21. Phishing attempts

As you manage your Gmail activity from within your Google Workspace for Education environment, you’ll be able to also monitor the data quickly behind your actions.

Advanced Administration Controls

No matter where you’re located Google can support your local data privacy laws.

Use Cases

22. Data Regulation laws

Administrators within your IT environment can choose to store all of your data within a specific geographic location by setting up a data region policy.

23. Grant regulations

As an environment administrator, you can choose to store your school or faculty’s research in specific geographic locations by using data region policies.

24. App regulations

Making use of Google Workspace for Education’s Context-Aware Access, you can manage granular access controls for all of your applications.

If you're interested in finding out more about Google Workspace why not check out our dedicated Google Workspace resource hub, or if you're interested in having a chat about how to integrate Google services into your school, why not give us a call. We're Google Partners so we're placed perfectly to provide you with the support you need.

New G Suite Services

G Suite is a monster. Currently taking the world by storm, utilising lower cost hardware (in the form of Chromebooks and Chromeboxes) G Suite is improving productivity, reducing repetitive workloads and improving student outcomes at hundreds of thousands of learning establishments. Our journey with all things G Suite began way back in 2015, since then Haptic Networks have been pioneers in how Education and businesses learn to adopt the applications, providing specialised consultancy and support to users adopting the technology.

Today we're proud to unveil our newest range of G Suite Services :

Origin , Launch, Migrate

Designed to assist with different user cases, here's a quick overview.

Origin

Optimised for schools working with a limited budget, Origin acts as a starting point for any G Suite journey. The base package is offered at £895, for a full breakdown of the service and what it includes take a look at the dedicated page here.

Launch

Our Launch service covers all of the vital areas required for a successful G Suite adoption project. It takes a modular approach to helping any site that wants to adopt G Suite and requires our expert advice. More details on the service can be found here.

Migrate

Designed to tackle one of the more problematic elements of switching an email system from Microsoft Office or Office 365. Migrate is a project offering that takes the hassle, risk and headache out of planning and executing a successful migration. Breakdown of the service in more detail here.

We're currently using these services to offer support and consultancy to Schools, Colleges and businesses around the world, we'd be happy to hear more about your current plans or projects involving G Suite. Say hi using this quick form

G Suite Case Study - South Wirral High School

For more case studies and information around G Suite and Chromebooks click here to visit our dedicated microsite